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Special Event Permit

  1. Ocean Springs Special Event Permit Application

    The City of Ocean Springs is committed to promoting responsible economic development and entertainment, preserving our charm and heritage, enhancing our quality of life, and fostering a better community for our families. All events in the City of Ocean Springs will be expected to follow all applicable city ordinances, State and Federal laws.

    All fields must be completed. If an item does not apply, then put N/A for that item.

    Application Must be received a minimum of 60 days Before an Event.

    There is a $75 Permit Fee - Collected after Board of Aldermen approval [non-profit fee $25]

  2. A minimum of 60 days before the date of your event.

  3. Summary of Event
  4. Is the event location a public parking lot, public park, or public space?*
  5. If yes above, will the public location be closed during your event? (Example a public parking lot closed for parking during festival.)
  6. Contacts
  7. Is this an annual event?*
  8. Is your event part of a larger marketing campaign (i.e. Cruisin' the Coast, Peter Anderson Arts and Crafts Festival, etc.)?
  9. Organization Status/Proceeds/Reporting
  10. Is the host organization a commercial entity?*
  11. Is the Host Organization a bone fide tax exempt, nonprofit entity? If yes, you must attach your IRA 501(c) tax exemption letter providing proof and certifying your current tax exempt, non- profit status.*
  12. Do you have a State Tax ID Number?*
  13. Security

    Ocean Springs Police Department will review the details in this application and determine the need for security.

  14. Medical

    Ocean Springs Fire Department will review the details in this application and determine the need for an emergency medical services provider.

  15. Entertainment and related activities
  16. Are there any musical entertainment features related to your event?*
  17. Will sound checks be conducted prior to the event?
  18. Will sound amplification be used?
  19. Does your event include the use of fireworks, rockets, lasers or other pyrotechnics?*
  20. Will your event include the use of any signs, banners, decorations, or special lighting?*
  21. Alcohol
  22. Does your event involve the use of alcoholic beverages?*
  23. If yes, please check all that apply:

    No wine and hard liquor allowed on streets.

  24. Type of Alcohol, please check all that apply:
  25. Food Concessions or Preparation
  26. Does your event include food concession and/or preparation areas?*
  27. Do you intend to cook food in the event area?*
  28. If yes, please specify method:
  29. Concessionaire

    Transient Vendor License will be need to be obtained from City Hall.

  30. Will items or service be sold at your event?*
  31. Will items or services sold at your event present unique liability issues (e.g. body piercing, massage, animal rides, etc.)?
  32. Portable Restrooms

    You are required to provide portable restroom facilities at your event unless you can substantiate the sufficient availability of both ADA-accessible and non-accessible facilities in the immediate area of the event site which will be available to the public during the event. (Note: If the event is on city property organizers must use Waste Pro.)

  33. Will portable restroom facilities be needed at your event?*
  34. Are you requesting for the city to provide the portable restrooms? There will be a fee per portable restroom.
  35. Sanitation and Recycling

    Please describe the plan for cleanup and removal of recyclable goods, waste and garbage during and after your event. 

  36. Are you requesting to rent the city's blue trash cans? There will be a fee per trashcans.
  37. Marketing and Public Relations
  38. Will this event be marketed, promoted or advertised in any manner?*
  39. Will there be live media coverage during the event?*
  40. Insurance

    You must turn in your certificate of insurance to City Hall at least 4 weeks prior to your event.

    The minimum policy amount must be $1M per occurrence with a $2M aggregate.

    The City of Ocean Springs must be listed as an additional insured. 

  41. Affidavit of Applicant

    I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief that I have read, understand and agree to abide by the rules and regulations governing the proposed Special Event under the City of Ocean Springs Municipal Code and I understand that this application is made subject to the rules and regulations established by the Mayor and Board of Aldermen. Applicant agrees to comply will all other requirements of the City, County, State, Unified Port District, MTDB, Federal Government, and any other applicable entity which may pertain to the use of the Event venue and the conduct of the Event. In the event that a possessory interest subject to property taxation is created by virtue of this use permit, I agree to pay all possessory interest taxes and the City shall not be liable for the payment of such taxes I further agree that the payment of any such taxes shall not reduce any consideration paid to the City pursuant to this use permit. I agree to abide by these rules and further certify that I, on behalf of the Host Organization, am also authorized to commit to that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Ocean Springs.

  42. Leave This Blank:

  43. This field is not part of the form submission.